Settings

Settings is where you tune CrewTimeTrack to how your company actually pays and bills. The work rules here — overtime, per diem, lunch — drive every invoice and report, so they're worth getting right. Settings is organized into tabs down the left; one Save settings button at the top-right saves the whole panel.

Work Rules

The core pay policy:

• Standard work week — how many straight-time hours a crew member works in a week before weekly overtime kicks in (commonly 40).
• Weekend overtime — when on, all Saturday and Sunday hours are paid at the overtime rate.

Overtime

Fine-tune how overtime and double-time are calculated:

• Overtime multiplier — the rate applied to OT hours (e.g. 1.5× base).
• Double-time multiplier — the rate applied to double-time hours (e.g. 2× base).
• Daily OT threshold — hours in a single day before that day starts earning OT. Leave blank to turn daily OT off.
• Double-time threshold — hours in a single day before they're paid at double-time. Leave blank to turn double-time off.
• Seventh-day rule — when on, every hour worked on the seventh consecutive day is OT.

These combine sensibly: weekend and seventh-day hours are overtime; on weekdays, daily thresholds apply first, then any straight-time hours beyond your weekly standard convert to overtime.

Per Diem & Drive

• Per diem rate — the daily allowance for qualifying out-of-town days.
• Per diem distance — the minimum one-way miles from your shop for a day to qualify for per diem. Days closer than this don't get the allowance.

Drive time itself is entered on each timesheet entry and paid at the base rate; these settings govern the per-diem allowance.

Lunch

CrewTimeTrack deducts an unpaid 30-minute meal break on shifts long enough to qualify. When a crew member checks "I took a lunch break" on their timesheet link, or when an admin selects auto-lunch on Add Time Entry, the break is deducted from qualifying shifts before paid hours are calculated.

Branding

Make the app yours:

• Company logo — shown in the sidebar and on invoice letterhead. Stored privately and served through the app.
• Show employee wages — turn off for hours-only mode: base rates and all dollar amounts are hidden across Employees, Invoices, and Reports.
• Hide CrewTimeTrack logo — show only your logo in the top-left (white-label, available on the Crew tier and above).
• Brand color and Font — override the app's accent color and typography across the admin app, crew pages, and invoices. Available on the Crew tier and above; on lower tiers you'll see an upgrade prompt instead.

Invoices

Set what appears on every invoice:

• Legal company name — shown on the invoice letterhead (defaults to your workspace name).
• Payment terms — e.g. Net 30.
• Footer note — a closing line, such as a thank-you and a billing contact.

Notifications

Set the rules for when CrewTimeTrack reaches out:

• Weekly schedule send — text/email each crew their week (jobsite, lead, report time) on the day you choose.
• Overdue timesheet alerts — nudge workers who haven't submitted, and flag them for admins.
• Overtime alerts — flag admins when an employee's weekly hours cross a threshold you set.

The rules save immediately. Text delivery turns on once crew texting (Telnyx) is connected; email uses your email integration.

Security

Two-factor authentication is managed from your own profile — open Users, click your name, and set up an authenticator app. It's strongly recommended for every admin. If you ever lose your device, contact support to reset it so you can log in and re-enroll.

Support

Allow support access lets CrewTimeTrack support view your workspace read-only to help troubleshoot — it's off by default, and you can turn it back off anytime. Optionally turn on Hide wages from support so pay rates and dollar amounts stay private even while access is on. Support never signs in as you or changes your data, and every support view is logged.

Integrations

Connect CrewTimeTrack to the services it uses:

• Email — sends invoices, timesheet links, and reminders. Send a test message to your own address to confirm delivery.
• Object storage — stores your logo and uploads privately, served through the app.
• Payroll & job-cost tools — connections to systems like QuickBooks, ADP, and Procore, plus crew texting, are set up here. In the meantime, the CSV / Excel / JSON exports on every screen cover payroll handoff.

Billing

Manage your subscription: see your current plan and renewal date, upgrade or change plans, open the billing portal to update payment details, and download your past payment receipts.