From the schedule to the paycheck, covered.
CrewTimeTrack pulls scheduling, crew messaging, no-login time tracking, reporting, and travel pay into a single tool built for field crews of 50 and up. Here's what's inside.
Build the week on a calendar
Drag jobs onto a week grid, set report times, and assign whole crews at once. The manpower sheet builds itself from what you scheduled.
Drag-to-block
Drop a job on a day and stretch it across the week. Switch between a classic day view and an hourly grid.
Assign crews fast
Add multiple people to a job in one move, with a jobsite lead and trades like Welder or Operator carried through.
Manpower builds itself
The manpower sheet rolls up automatically from what you scheduled — who's on which job, each day, with no extra entry.
Text each crew their plan
Send each crew their jobsite, lead, and report time by text — and a private link to log their hours back. Each person gets only their own jobs.
Group texts
Send the schedule to a whole crew at once. Each person gets their own jobs, not the entire board.
Timesheet links by text
Text each worker a private link to log the day's hours — no app, no login.
Per-crew targeting
Group employees into crews and message just the people on a job.
Workers log time from a link
No app to install, no password to forget. A signed text link opens straight to today's jobs, hours per job, lunch, and a comment box.
Magic-link access
A signed link opens the right worker's timesheet straight from a text — no app, no password.
Per-job hours
Log start/end per job, mark absent, add a note for unusual hours — then submit in one tap.
Submit alerts
Admins get a notification the moment a worker submits, so you can see what's in at a glance.
See hours the way payroll needs them
Straight-time, overtime, double-time, and holiday pay broken out by employee, by job, and by week — with charts for the trends that matter.
ST / OT / DT detail
Daily and weekly breakdowns per person, ready to hand to whoever cuts the checks.
Holiday premium pay
Set a holiday calendar — fixed dates or recurring rules like “the 3rd Thursday of October” — and pay 2×, or 2.5× for overtime worked on a holiday. It flows into timesheets, reports, and invoices automatically.
Every edit on record
A worker's original submission is never overwritten — office corrections save as new versions, so you can always show what was submitted and what changed.
Due & overdue at a glance
See who's submitted, who's started, and who's overdue for every scheduled day — and fill in for someone who called in sick.
Per-job invoices
Group hours by job and employee for clean, client-ready billing.
Payroll exports
Export to CSV, XLSX, or JSON so the numbers drop straight into your existing payroll flow.
Run the whole job, not just the hours
Included with the Crew plan: customers, line-item bids, emailed proposals with accept links, vendor quotes, receipts, photos, change orders — and live profit per job.
Customers & pipeline
Track each job from Lead → Bid → Won → In progress → Paid, tied to the customer being billed.
Bids & proposals
Build a line-item estimate with markup and tax, then email a branded proposal your customer can accept in one click.
Profit per job
Estimate vs actual, live: your crew's logged labor and uploaded receipts against the contract — profit and margin on every job page.
Travel and allowances, handled
Out-of-town days add up. Set your shop address and travel rules once — drive time and per diem pre-fill from the schedule, and you can override any single entry when plans change.
Drive time, computed
Give a job an address and its drive time from your shop fills in automatically. Stay-over trips pay the drive out on day one and the drive back on the last day.
Tiered per diem
Pay by distance — say, $50/day for jobs 2+ hours out and $100/day past 5 — every day of the trip, including overnight days with no driving.
Per-entry overrides
Need to change one day? Override drive time or per diem on a single entry without touching the rule.
Ready to retire the Friday scramble?
Spin up a workspace in minutes and import your old data. No credit card required.