Crew Timesheet Link
Crews submit their hours through a private link — no app to install, no password to remember. You text or email each crew member their link, they tap it on their phone in the field, fill in their time, and hit submit. Their hours land straight in Timesheets for the office to review.
Getting a crew member's link
From Employees, use the Get timesheet link action on a crew member's row. CrewTimeTrack generates their private link and gives you a copy button — send it by text or email. The link opens their timesheet with no login.
Issuing a new link for someone doesn't revoke their older links. If a link ever stops working, just send a fresh one.
What the crew member sees
When they open the link for a given day, they see:
- A header with their name and trade, branded with your company's look.
- A card for each job they're scheduled on that day, pulled from the Schedule and pre-filled with the scheduled start and end times.
For each job they can:
- Adjust the times for the shift.
- Add another time slot — if they split the day (e.g. left and came back), they can add extra start/end blocks, each with an optional task code.
- Mark absent — record that they didn't work that job that day.
- Leave a comment for the office.
There's also a single I took a lunch break toggle. When on, a 30-minute unpaid meal break is deducted from shifts long enough to qualify under your lunch rule.
They tap Submit timesheet and they're done — the office is notified and that day's reminders stop.
What they see when there's nothing to do
- No jobs scheduled — if they aren't assigned to any job that day, the page tells them so and to check back or contact the office.
- Already submitted — after submitting, a confirmation page tells them they're all set.
- Expired link — if a link is no longer valid, they're prompted to ask the office or their foreman for a fresh one.
After submission
Submitted time shows up in Timesheets as the crew member's original version. If the office needs to correct anything, those edits are saved as new versions — the crew member's original submission is always preserved for payroll and audits.