Manpower Sheet

The Manpower sheet is a weekly, printable view of who's working where — grouped by job, with each crew member's days shown as a bar across the week. It's the field-ready companion to the Schedule: the schedule is where you build assignments, and the manpower sheet is what you hand out or post for the week.

What it shows

For the selected week, the sheet lists:

• Each job that has crew assigned, with its job number, client, jobsite lead, jobsite address, and a crew count.
• Every assigned crew member under their job, with a bar spanning the days they're on that job (Mon–Sun across the top).
• Available / Unassigned crew at the bottom — anyone not staffed to a job that week, so you can see at a glance who's free.

Each crew member's bar reflects the earliest start and latest end across all of that job's scheduled blocks for the week, so even split or multi-block assignments read as one clear span.

Working with it

• Change the week using the week selector in the top bar; the whole sheet updates.
• Text crew on each job header texts everyone on that job — plus the jobsite lead — their own copy of the job's manpower block, in one click. See Texting the manpower sheet below.
• The text button next to a person texts just them their manpower for the week (every job they're on).
• Copy as rich text copies a job's block, colors and all, to paste into an email.
• Export the sheet from the top-right menu to CSV, Excel, or JSON for sharing or records. To print or save as PDF, use Export and your browser's print dialog.

Texting the manpower sheet

Instead of copying the sheet into a text by hand, send it from here. Each person gets an individual text (not a group text) for their job, laid out like this:

SUMMIT MANUFACTURING
Location: EUGENE
Job #1264-0035
Start date: 10/12-16
Start time: 6AM

4120 INDUSTRIAL WAY
EUGENE OR 97402

LAURA PRESCOTT
MARK DAWSON (15,16)
Maggie Holt (12)

Northwest Industrial contact for this job:
Hunter Sorensen

Please reply so we know you got it.

• Everyone assigned to the job that week is listed. People who aren't there the whole job get their days in parentheses, e.g. (15,16).
• Back-to-back days become one range. If days start at different times, each time is listed with its days.
• Location and the two-line address appear when the job's address has a comma before the city (e.g. 2111 Prairie Rd, Eugene OR 97402). Without one, the address stays on one line.
• The contact line uses your company name (Settings → Branding) and the job's jobsite lead.
• The last line is the optional note.

If someone works more than one job that week, the person-level button sends one text with each job, divided by a line.

1. Click Text crew on a job (or the text button next to a person).
2. Check the list — every person and their exact text is shown (open Preview text). Uncheck anyone you don't want to text. People with no phone number are shown but can't be texted.
3. Add or change the note at the bottom if you like. It's pre-filled from Settings → Text Messaging.
4. Click Send.

No accidental double texts: anyone you've already texted this week's manpower for that job shows Already texted with the time, and sending to them again asks you to confirm first (or skip them). After sending, each person's row on the sheet shows Texted with the time.

Good to know:

• Texts are only sent when you click Send. Nothing goes out automatically, and changing the schedule afterward does not send an update. Re-send to the people affected.
• Crew who aren't assigned to a job that week are never texted.
• Replies come back to your Messaging inbox, and every send is recorded in the SMS log. Anyone can reply STOP to opt out.

Where the data comes from

The manpower sheet is built entirely from your Schedule — there's nothing to enter here. Assign crew on the schedule and they appear on the manpower sheet automatically. If someone is missing, check that they're assigned to a scheduled block in that week.